When challenge or conditional pledge grants are awarded, specific requirements for the challenge are customized for your grant. The usual time period for meeting the challenge requirements is one year from the date of the grant award letter unless otherwise stated in the prescribed conditions listed in your grant award letter. Log in to the Grantee Portal to access your requirements.
Typically, you are asked to provide evidence of cash in hand or pledges. Applying monies taken from reserve funds is not considered to be raising new funds. One of the more frequently asked questions is: Can in-kind donations be counted as part of the match for the challenge? Please look at the prescribed conditions in your grant award letter as this, too, is customized based on the type of grant requested and the financial strength of your organization.
The intent of many challenge grants is to serve as a catalyst for your organization to mobilize and expand its current donor base. That said, we love in-kind donations because that helps our partners preserve cash for operations and reserves, and planned and unplanned contingencies. As we discuss in Before You Ask, it’s important to document “in-kind donations” to reflect a project’s true total costs. This becomes difficult when some over value the in-kind contribution, like labor, materials, furniture and fixtures. This is similar to the discussion we have about whether the cost or the charge is the real value.
Generally, we recommend that you document all your in-kind contributions by including donors’ written estimates of equivalent value (not to exceed market comparative values). We will consider that documentation after you and your team have made every honest effort to get the necessary cash and pledges to meet the requirements of the challenge grant. We don’t ask you to turn down good in-kind contributions; we ask you to seriously leverage the challenge.